WESTERN CAPE SCOUTING
EMERGENCY PROCEDURE

Emergency Procedure for Incidents on Scout Hikes for the "Contact" Person

Emergency Procedure (PDF version, with the same information as on this page)

The "Contact" is the person who is named in the Western Cape Region hiking permit, who is not on the hike and who is aware of the details of the route being undertaken by the Scouts.

The only emergency procedure to be used for any incident on all Scout hikes - be it an overdue party (over 2 hours late with no sign of the party), injured person, help required to evacuate a hiking party or any other problem - is as follows:

The Regional Hike Advisor must be contacted immediately by the "Contact" person. You may text using SMS or WhatsApp or make a direct phone call depending on network availability. The contact details, and deputies (in order of priority should the Regional Hike Advisor be unavailable) are as follows:

  1. Regional Hike Advisor - Kuba Miszewski
    021 864 1191 (H) or 082 080 7258 (Cell)
  2. RTC - Scout Programme - Nigel Forshaw
    021 864 1191 (H) or 082 991 0720 (Cell)
  3. RTC - Adult Support - Nimmy Abrahams
    021 705 4852 (H) or 082 929 8496 (Cell)
  4. Buzz Macey
    021 976 2005 (H) or 083 651 9323 (Cell)

They will then advise you as to what you should do. Have all the information pertaining to the hike ready, with regard to routes, leader, number in the party, ages of those in the hiking party, etc. If you get through to Kuba's voice mail, please ensure that you leave all your contact details, before contacting the next advisor. Kuba may be busy with another callout at the time you phone, and will get back to you as soon as possible. All the numbers are available 24 hours per day.

Detailed information about the incident should be provided as soon as possible to the Regional Commissioner and RTC Scout Programme.

Under no circumstances should Parents, Scouts or Scouters:

  • Organize or initiate any rescues or searches without permission from the Regional Hike Advisor. If there are any costs incurred by such action, you may be personally and financially liable.
  • Report incidents to the Police, Metro, etc.
  • Make statements to the press or other media.

After discussing and executing instructions from the Regional Hike Advisor, it is only courteous to inform your District Commissioner and Scout Group Leader.

Following all emergency procedures a debriefing meeting with the hiking party and Scouter will be arranged as a matter of course. This will be co-ordinated by the Regional Hike Advisor to ensure that any inadequacies in procedures or problems can be addressed for the future safety of Scouts.

December 2015