Functionality of Scout Troop Records Database V10.06

The Scout Troop Records Database software is designed for Troop Scouters in South Africa, Australia, New Zealand and the UK to keep and maintain Scout records based on the very latest Scout Programme.

Data stored

  • Personal details including names, addresses, contact details, telephone numbers, parent details, email addresses and much more for either Scouts or Scouters/Adult Leaders/Parents/Helpers.
  • Religions, names of Patrols, sports, hobbies, activity types, activities, signatories for tests, awards, Patrol competitions, adult skills and training.
  • Points categories are highly configurable so that the package may be tailored to suit a specific Troop.
  • Dates on which any test for Advancement Badges, Interest or Scoutcraft badges and Challenge Awards are kept.
  • Dates on which appointments (Second, Patrol Leader, etc) may be kept.
  • Attendance at activities can be recorded.
  • Patrol points can be recorded and results easily tallied.
  • Historical records of old Scouts are retained.
  • Flags to determine whether a badge has been awarded (presented) to a Scout.


Many different reports may be printed and are as follows:

  • Scout record report with personal details, Advancement, Interest, Scoutcraft badges passed, Challenge Award details and Activities per Scout. This can be generated on either two A4 sheets (or in the Green Card format - SA Scout Programme only).
  • Contact lists with name, address, telephone/cell numbers with a number of options that may be chosen.
  • Birthday list for the current year.
  • List of who has passed or not passed a Scoutcraft, Interest or Advancement badge. Badge Certificates may be printed.
  • Statistics to assist with the Group census based on Badge Advancement, Age profile of Troop and Badges earned in a specified time interval. Reports on who has not earned a Scoutcraft/Interest badge and/or an Advancement badge. This could be useful for future planning to determine who should be targeted for these badges for the Star Awards.
  • Advancement Badge progress chart.
  • Scoutcraft Interest badge progress chart.
  • Activity Attendance - who was present, excused or absent from an activity which may be a camp, meeting, etc.
  • Medical details which may be useful for taking to a camp.
  • Patrol competition report in easily interpreted graphical and tabular detail.
  • Contact sheet which may be completed by parents in assisting the gathering of Scout personal data.
  • Badges which have been earned but not awarded. 
  • Photographs of the Scouts with their names.
  • Reports may be printed for a single Scout, multiple selected Scouts, a Patrol or all Scouts.
  • Reports may be generated in PDF format.
  • Reports may be easily emailed.

Imports and exports

  • Scout personal details and badges passed may be exported to a CSV file which may then be imported into a reporting tool, Excel, a database, etc. You may set up your own reports if there is no standard report that is suitable.
  • The entire Scout database can be exported to a zip file which can then be imported into a MySQL database.


  • Multiple Scout databases may be kept. This allows for more than one Troop on the same computer.
  • Old Scout data may be imported from any older version of the software packages.
  • Email addresses or cell phone numbers may be retrieved by criteria (Patrol or all) and copied and pasted into your email or SMS/text client.
  • Easy Backup and Restore of data.
  • On line help and context sensitive help.
  • On startup, an optional window pops up which lists those Scouts who have not been awarded (presented) with a badge. This shows Scouts who have not been awarded Advancement, Scoutcraft, Interest and Challenge badges.
  • Users who have an Internet connection established will be notified automatically when a new version is available.